Exakt–Helix EIS / Received a BIR notice on e-invoicing? What to do next

Updated 11 November 2026

Received a BIR notice on e-invoicing? What to do next

If the BIR has written to your company about electronic invoicing, these are the steps to take now so you can be issuing e-invoices by 31 December 2026.

What to do in the next two weeks

1. Read the notice and note the dates

   Check which company or branch it names, what it asks for, and any reply date. Keep a copy for your tax and IT teams.

2. Confirm coverage for every company in the group

   A notice to one company often means affiliates are covered too. Use the coverage checker or confirm with your RDO or the Large Taxpayer Office.

3. List every system that issues invoices

   ERPs, billing systems, point-of-sale terminals and online stores. A PDF printed or emailed from an ERP does not count as an electronic invoice on its own.

4. Choose how you will comply

   An in-house system, commercially acquired e-invoicing software, or an e-invoicing service provider (ESP), as RMC 98-2026 allows.

5. File the Permit to Issue

   With your RDO or the Large Taxpayer Office. The BIR takes up to 20 working days to evaluate a complete application, so file by about 26 November 2026. See the Permit to Issue guide.

6. Be issuing by 31 December 2026, then certify

   Start live issuance only after the permit is granted, then complete EIS certification within six months.

What the BIR expects

Under RMC 98-2026 an electronic invoice is generated as structured data by a registered or accredited system, issued and delivered to the buyer electronically, and its data can be extracted and transmitted to the BIR in the prescribed format, currently JSON. Electronic sales reporting and the Permit to Transmit follow later BIR instructions.

Don't fall for fake providers

Check that any provider you hire is open about its accreditation status. The BIR has warned against providers claiming accreditation they do not have and against excessive fees. Exakt–Helix EIS is an applicant for ESP accreditation under RMC 110-2026, and we say so on everything we publish.